Generally, there are some common materials. Taking Guangdong Province as an example, because currently various places are increasing the materials needed for subsidies, unlike in the past where a photo and a flight ticket could be directly applied for. Basic contracts, receipts, and invoices are no longer sufficient proof. In some regions, invitation letters, entry and exit stamps, and conference publications are required.

According to Guangdong's requirements, it is:

application materials

Overseas offline exhibitions

1. Application Form for the Provincial Special Fund for Promoting High Quality Economic Development in 2024 (Direction of Promoting Foreign Trade Development) to Expand International Markets (Attachment 1-1).

2. Query results of various columns of the National Enterprise Credit Information Publicity System（ https://gd.gsxt.gov.cn/index.html Download and print).

3. Business license of the enterprise.

4. Invitation letter or booth confirmation letter issued by the exhibition organizer (indicating the number and area of booths).

5. The exhibitor shall sign a booth quantity contract with the domestic (or foreign) exhibition organizer or organizer, and indicate the booth number.

6. Bank payment vouchers for payment of exhibition fees or bank payment vouchers for foreign exchange subscription of exhibition booths, as well as invoices for exhibition fees.

7. Authorization letter or equivalent proof materials from the exhibition organizer for the organizing company (if the exhibitor directly signs a contract with the exhibition organizer, it is not necessary to provide).

8. The official list of participating companies and floor plan released by the exhibition organizer.

9. The first page or passport (front and back) of the exhibitor's passport, the exit and entry record page of the overseas exhibition venue, the exit and entry record page of China, the visa page, etc;

If there is no entry and exit stamp for electronic customs clearance, please print your own entry and exit record voucher and submit it. 10. The booth photos or videos taken at the exhibition site must include the name of the exhibiting company and the booth number information. 11. Other materials required by the town and street commerce authorities. (This way of understanding,

Materials required before exhibiting at the exhibition: pre exhibition information, invitation letters, visas, receipts, contracts, invoices, etc;

Materials required during the exhibition period: photos of the door lintel, including the company name, video (now various regions gradually require recording and filming from the place with the exhibition logo at the entrance of the exhibition hall, all the way to your own exhibition booth, your booth, your communication with buyers, your exhibition certificate, and the overall door lintel of the booth), flight tickets, itinerary, hotel pre orders, conference catalogue, electronic conference catalogue, paper conference catalogue (some of which need to be saved, preferably by taking the organizing committee's brochure and thick conference catalogue at the exhibition site), exhibition floor plan (usually available at the exhibition site, or by asking the organizing committee for an electronic version)

Materials after the exhibition: passport stamped photos, invoice, written exhibition summary, introduction of the exhibition, introduction of the exhibition achievements, etc. Generally, the summary should be written in at least 100 words. Please ask the organizing committee for a confirmation letter for the booth (which may also be available before the exhibition), as well as the exhibition floor plan and exhibition hall distribution map.

Finally, it should be noted that some exhibitors are legal entities or employees of their own companies, and they must pay their own company's social security. Some subsidy issues are stuck in the social security, such as A company participating in the exhibition and employees paying social security from B company, which is not acceptable. Unless it is a legal entity, it is not necessary to require the company's social security, everything else is required.

Flight tickets, itinerary sheets, and some places require blue links. Be sure to inquire in advance whether the airline can provide them.